Executive Assistant Apply Now

  • Administrative
  • Charlotte, NC, USA
  • Posted on 06-05-2024
Job Summary

Job Description

About BNI

Founded in 1985, BNI is the recognized worldwide leader in business networking. With over 11,000 Chapters meeting every week in more than 79 countries, we have grown to over 325,000 Member businesses. This is an exceptional opportunity for the right individual.

The Company has 18 support offices worldwide and employs over 300 people on its Global Support Team with an additional 1250+ part-time teammates in Company-owned countries and regions. To see more about BNI’s culture, see below:

What is BNI Working Better Together Global Convention 2022 Global Convention 2023

Job Purpose

BNI Global is seeking a highly skilled and dedicated Executive Administrative Assistant to provide comprehensive support to our CEO. The ideal candidate will be a proactive, detail-oriented professional with exceptional organizational and communication skills. This is a full-time, in-office role based at our Charlotte, NC headquarters.

 Key Responsibilities

  • Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality.
  • Organize and prepare for board meetings, executive meetings, and other key events.
  • Compile, transcribe, and distribute minutes of meetings.
  • Coordinate logistics for meetings, including room reservations, catering, and technical setup.
  • Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed.
  • Prepare travel expense reports and manage reimbursements.
  • Assist in the planning and execution of special projects and initiatives led by the CEO. Track progress and provide regular updates on project status to ensure timely completion.
  • Maintain and organize files, records, and documentation for easy retrieval.
  • Ensure proper filing and storage of sensitive and confidential information.
  • Coordinate office activities and operations to secure efficiency and compliance with company policies.

 Candidate Profile

  • Bachelor’s degree preferred but not required.
  • Minimum of 10+ years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities across multiple lines of business.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with travel coordination and expense reporting.
  • High level of integrity and discretion in handling confidential information.
  • Ability to work independently and prioritize tasks in a fast-paced environment.
  • Professional demeanor and strong interpersonal skills.
  • Results driven, roll-up sleeves mentality
  • High motor/High energy

This position is based in our Charlotte, NC Global HQ. This is an in-office role.

Background check and references required. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

An equal opportunity employer.

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