Office Manager Apply Now

  • Operations
  • Guangzhou, China, China
  • Posted on 05-23-2024
Job Summary

Job Description

About BNI

Established in 1985, BNI is the world’s largest business referral network. With over 320,000 small-to medium-size business Members in nearly 11,000 Chapters across 78+ countries, we are a global company with local footprints. Our proven approach provides Members with a structured, positive, and professional referral program that enables them to sharpen their business skills, develop meaningful, long-term relationships, and experience business growth.

关于BNI:

BNI,成立于1985年,是全球知名的商业引荐人脉网络平台。作为一家国际化企业,我们的足迹遍布全球78个国家及地区,设有超过11,000个分会,为超过320,000名中小企会员给予支持。四十年来,我们通过切实有效的策略,为会员提供一套架构完善、正面积极且专业高效的引荐系统,助力会员精进商业技能,建立深远而有意义的合作关系,并共同见证业务蓬勃发展。

Position Summary
BNI is looking to hire a full-time Office Manager who will be responsible for the general operation of our Mainland China office in Guangzhou. The ideal candidate must have excellent organizational skills, display organizational efficiency, have a personable disposition to keep us thriving in a positive and inclusive work environment, and have natural flexibility in handling day-to-day routines as well as surprises. To be the successful hire, you will need to have prior experience in office administration, proficiency in Microsoft Office applications, and execute the requirements of this role on-site.

职位概要

BNI正在招聘一名全职办公室经理,负责我们在广州的中国大陆办事处的整体运营。理想的候选人必须有出色的组织能力,显示组织效率,有风度的性格,使我们在积极和包容的工作环境中蓬勃发展,并在处理日常事务和意外事件方面具有天生的灵活性。为了成功地被录用,你需要有办公室管理的经验,熟练使用微软办公软件,并能在现场执行该职位的要求。

Roles and Responsibilities

  • Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
  • Oversee day-to-day office activities as the main point of contact in the reception area, and keep management informed regularly via regular performance reports/communications
  • Provide direct administrative support as needed, including onboarding new hires; scheduling appointments, meetings, and in-house/off-site events; events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
  • Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
  • Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested

角色和职责

●通过维护公共区域,组织程序,处理信件,管理文件系统,监督用品和设备,确保办公室效率。

●通过维护公共区域,组织程序,处理信件,管理文件系统,监督用品和设备,确保办公室效率。

●作为接待区的主要联系人,监督办公室的日常活动,并通过定期的业绩报告/沟通与管理层保持沟通。

●根据需要提供直接的行政支持,包括新员工的入职培训;安排约会、会议和内部/外部活动;事件;预订旅游;维护文件系统;邮寄和运输包裹;更新联系人数据库和员工列表。

●监督和维护办公设备,确保其不间断运行,识别需求并获取物资,管理供应商关系,并在需要时协调食品配送。

●管理空间/基础设施规划的各个方面(例如:移动、增加、工作站的变化),并在需要时提供答案、资源和解决方案。

●作为接待区的主要联系人,监督办公室的日常活动,并通过定期的业绩报告/沟通与管理层保持沟通。

●根据需要提供直接的行政支持,包括新员工的入职培训;安排约会、会议和内部/外部活动;事件;预订旅游;维护文件系统;邮寄和运输包裹;更新联系人数据库和员工列表。

●监督和维护办公设备,确保其不间断运行,识别需求并获取物资,管理供应商关系,并在需要时协调食品配送。

●管理空间/基础设施规划的各个方面(例如:移动、增加、工作站的变化),并在需要时提供答案、资源和解决方案。

 Qualifications 

Required:

  • Proven experience as an Office Manager, Front Office Manager or Admin Assistant
  • High School degree or 3+ years of experience in office management
  • Strong critical thinking, time-management, interpersonal and verbal communication skills
  • Attention to detail and problem-solving skills
  • Ability to maintain the confidentiality of company information
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)

任职资格:

●具有担任办公室经理、前厅经理或行政助理的经验。

●高中学历或3年以上办公室管理经验。

●较强的批判性思维、时间管理、人际交往和口头沟通能力。

●注意细节和解决问题的能力。

●对公司信息保密的能力。

●熟练使用Office办公软件(尤其是Excel和Outlook)。
Desired: 

  • Bachelor’s degree in business administration, communications or any related field
  • Experience in developing internal systems 

期望:

●工商管理、通讯或相关专业本科以上学历。

●有开发内部系统的经验。

Physical Demands and Working Conditions

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

体力需求和工作条件

久坐不动的工作。偶尔施加10磅的力,或经常或持续地施加可忽略不计的力来举起、搬运、推、拉或以其他方式移动物体。重复的运动。手腕、手和/或手指的实质性运动。工作人员需要有良好的视力来执行以下活动:准备和分析数据和数字;抄录;查看计算机终端;广泛的阅读。

External Posting Language

This is a {full-time, exempt paid} position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

此职位为全职。请注意,本职位描述并未详尽列出所有相关的活动、职责或责任。随着公司发展的需要,相关职责、责任和活动可能会随时调整,恕不另行通知。

BNI’s wonderful culture based on Givers Gain® is lived out every day by our team and over 320,000 Members globally.

在BNI,我们与全球超过320,000名会员共同践行着“付出者收获”(Givers Gain®)的核心价值理念。

Learn more at BNI.com

如需了解更多信息,请访问我们的官方网站 BNI.com

An equal opportunity employer.

我们是一家倡导机会平等的企业,期待与您携手帮助更多中国企业家实现梦想。

 

 

Apply Now