Office Manager – Milan

Position Summary:

The Office Manager, reporting to the Manager, Operations, oversees the administration and supply chain management, ensuring efficient operation of office supplies, inventory management, and general administrative support.

Roles and Responsibilities:

• Manage office supplies and inventory, ensuring timely procurement and replenishment.
• Oversee day-to-day administrative operations to support smooth office functioning.
• Coordinate with vendors, handle procurement requests, and negotiate contracts.
• Ensure compliance with company policies and government regulations related to supply chain activities.
• Handle scheduling, organizing meetings, and supporting executives with administrative tasks.
• Supervise administrative staff and ensure proper training for efficiency.
• Maintain and update supply databases and records.
• Develop and implement office policies and procedures.
• Assist in preparing reports and budgets related to supplies and administrative expenses.
• Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission

Required Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  

Preferred Qualifications:

• Experience in inventory management software.
• Knowledge of procurement strategies and vendor relations.
• Ability to lead and train a team.
• Familiarity with supply chain regulations.

Physical Demands and Working Conditions

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

An equal opportunity employer.

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